This Privacy Policy applies to the website of the Japan Consortium for Arctic Environmental Research or JCAR (the “Site”).
1. The Information We Collect through the Site
1.1 Recording and storing server access logs
We at JCAR handle your personal information with extra care, mindful that server access logs might help identify some, if not all, of the users if they are leaked to a third party and compared with other information. We do not make such comparisons, and we do not provide such information to third parties except upon legitimate request, not least for the purpose of criminal investigations.
When we collect your information
The information we collect
- The date and time of your access
- Your source hostname (IP address)
- URLs you accessed (content)
- User agent information (information about your browser and operating system)
- Other information generally known as access logs
Why and how we use the information we collect
- Collected information as described above is recorded and stored on our web server for a certain period of time. The log files stored beyond that period are deleted.
- We use access logs regularly to check any errors in the Site, the access count, and the access and error conditions when a problem arises. When unauthorized access is suspected, we may search the who is database for information about the source IP address in question. If the URL accessed and the access frequency suggest an unauthorized access attempt or any other harmful activity, we may temporarily block access from the IP address in question or take any other necessary step.
1.2 Personal information submitted via the registration application form
The information that prospective registrants enter in the registration application form is recorded in a database and emailed to us. We use Google Forms for our registration application system. Google has its own privacy policy, for which JCAR is not responsible.
Check Google’s privacy policy terms and conditions for details:
2. Information Collection via Cookies,
Third-party Services, etc.
Cookies
A cookie is a text data file that is sent from the web server of the site you visit to your device when this access is made. The cookie thus sent is then stored on your device (browser). When you visit the same site again, the cookie is automatically transmitted to the web server. A random unique identifier (token), etc., recorded in the cookie identifies your device. The Site uses the following third-party service, which collects user behavior histories, among other information.
2.1 Google Analytics (access analysis service)
Google Analytics is an access analysis service provided by Google Inc.
Why and how we use it
- We use Google Analytics to examine and analyze the browsing patterns on each page of the Site in order to make the Site more user-friendly.
- We also use it to obtain other statistical data, including the monthly access count, the access status for each area, the types of devices used, and the withdrawal rate for each page.
- We regard IP addresses as a sensitive piece of personal information. We always enable IP anonymization before sending them to Google Analytics.
When is your information collected?
How to refuse or opt out of information collection
- You can refuse tracking by Google Analytics by disabling the relevant cookie.
- You can also refuse tracking by Google Analytics and other services by downloading and installing a browser plugin for this purpose.
- You can also refuse such tracking by using the Google Analytics opt-out add-on.
3. Shared Use and Processing by Third Parties
We do not share information collected on the Site. Also, we do not use such information for unintended purposes or provide it to third parties unless required by law. When we contract out the processing of all or part of personal information to a third party, we take extra care in selecting such a party and make necessary steps to ensure that the party manages the information properly.
4. How to Request Disclosure and Deletion of Your Personal Information
To request disclosure or deletion of your personal information, contact JCAR. Please note that in collecting your information via the Site, we limit what is generally known as “personally identifiable information” such as your name and email address to the information you submit via the registration application form.
5. Other
- This policy is subject to update or revision without prior notice. Check this page whenever necessary for any update or revision.
- We use a rental server. Accordingly, the way access logs are handled may be changed without prior notice, not least when the server hosting provider revises their specifications. By the very nature of a rental server, the right to full access to, and ownership of, access logs on the server is deemed to be in the hands of the sever hosting provider.
Contact
Contact the JCAR Secretariat at
